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ChildPlus Manual

8.1Child Plus Manual

8.2CP Entering & Maintaining Family Information

8.4CP Eligibility

8.5CP Selection

8.6CP Enrollment

8.7CP Home Visiting

9 Learning Paths

8.4.08

CP Update a Child’s Accepted Enrollment Record

Every year, enrollment records for returning children are rolled over to the upcoming program year.

All enrollment records are Accepted to <No Site>, <No Classroom>

When families decide on their 1^st and 2^nd location choices for the new program year, the Family Worker or Home Visitor updates the child enrollment record in ChildPlus.

Follow the steps below to modify an existing accepted site, classroom, location preferences.

Update “Accepted” Site and Classroom

1. Select “Services” and select the relevant child’s name in your participants list or use the search field above the participant list
2. On the participant’s enrollment record, click the Next Year enrollment record

3. Next to “Enrollment History” click “Edit”

4. Select the “Accepted” status

5. For ELIGIBLE children, update their “Site” and “Classroom” to the family’s 1^st location choice by using the drop-down lists

• • OVER INCOME children, leave them accepted to “<No Site>” and “<No Classroom>” and proceed to “Add Location Preferences”
  • Note: The “Classroom” field may be left blank if there are multiple classrooms

6. Click “Save”

7. Then click “OK” on “Enrollment History”

 

Add Location Preferences

1. Click “Edit” next to “Location Preferences” in the enrollment record

2. In the “Manage Location Preferences” window, select “Add”

3. Select the “Site” and “Classroom” for the family’s 1^st location choice from the drop-down lists

• • Note: The “Classroom” field may be left blank if there are multiple classrooms

4. Click “OK”

5. If the family has a 2^nd location choice, in the “Manage Location Preferences” window, select “Add” again

6. Select the “Site” and “Classroom” for the family’s 2^nd location choice from the drop-down lists

• • Note: The “Classroom” field may be left blank if there are multiple classrooms

7. Click “OK”

8. Once you have updated the location preferences, click “Save” on the “Manage Location Preferences” window

• • Note: Families may choose a maximum of two locations

 

Delete Location Preference

1. Select “Services” and select the relevant child’s name in your participants list or use the search field above the participant list
2. On the participant’s enrollment record, click the Next Year enrollment record

3. Click “Edit” next to “Location Preferences” in the enrollment record

4. In the “Manage Location Preferences” window, select the location preference you want to delete

5. Click “Delete” to remove the location preference

 

Change Location Preference Order

1. Select “Services” and select the relevant child’s name in your participants list or use the search field above the participant list
2. On the participant’s enrollment record, click the Next Year enrollment record

3. Click “Edit” next to “Location Preferences” in the enrollment record

4. In the “Manage Location Preferences” window, select the location preference you want to change

5. Select “Priority” drop-down list and change. (e.g. change the 1^st choice to 2^nd choice)

6. Click “OK”

7. Reorders the 1^st and 2^nd priority location preferences

8. Click “Save”