8.1.4.19
FOIAHM Report Instructions
FOIAHM Report Instructions
Report Purpose
- To verify who has completed the FOIA, when the FOIA was completed and that the FOIA has been entered into CP.
- To verify the data entry of FOIA is correct and that all categories have a rating (Strength, Neutral, Opportunity or Not Applicable).
- To track which families have identified opportunities and interests
- To track follow-up on identified opportunities and interests
How to Run the FOIAHM Report
1. Enter “FOIAHM” in Search Box
2. Select Report Criteria
- Program Term: Select current program year
- Program Option: <All>
- Group: <All Groups >
- Untitled dropdown menu: Group by Agency
- Agency: Shasta Head Start Child Development or EHS-CC Partnership (FCC)
- Site: Your site
- Classroom: Your classroom
- Responsible Staff: Don’t filter by responsible staff
- Status: Enrolled
3. Select Filter Criteria
- Screening Date: apply check mark
- Date Range: Select “Between” start of timeframe and end of timeframe
4. Run Report
- Select ‘Preview’
How to Read the FOIAHM Report
- All families that have a FOIA completed within the designated timeframe are included in the report and are listed alphabetically by classroom
- Family Name is listed in the second column under ‘Family Name’
- All FOIAs completed within the designated timeframe are included in the report and the assessment completed first is listed first
- Assessment dates are listed in the first column under ‘Screen Date’
- Individual family ratings for each FOIA category are included in the report using the following color-coding rules:
- A green bar under the category rating signifies an interest in that area
- The total number of families who completed an assessment per classroom and site is indicated at the end of the report. The total is a count of unique families who completed an assessment, therefore, families who have more than one child enrolled at the site would only be counted once in these totals.
- A site total of families who have a FOIA completed is given. This total considers siblings in each classroom, so it is a total count of unique families, not total count of assessments completed per site.
