< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services 6 Transition 7 Admin/Operations

7.3Fiscal

7.3.1Fiscal Policies 7.3.2Payroll

7.3.2.1Payroll Calendar 7.3.2.2Pay Card 7.3.2.3Payroll Adjustment 7.3.2.4PTO Cash Out 7.3.2.5Direct Deposit 7.3.2.6Pay Stubs 7.3.2.7Year End Tax Forms 7.3.2.8W4

7.3.3Accounts Payable

7.3.3.1Center Codes 7.3.3.3Employee Mileage

7.3.4Purchasing

7.3.4.1Purchase Requisition/Check Request 7.3.4.2Packing Slip 7.3.4.3Capital Assets 7.3.4.4Grocery Store Accounts

7.3.5In Kind

7.4Facilities Maintenance

7.4.1Maintenance/Inventory Request in FMX 7.4.2Safety Data Sheets (SDS)

7.5Human Resources

7.5.1Personnel Policies and Procedures

7.5.1.1Job Descriptions 7.5.1.2Performance Evaluations 7.5.1.3Education Requirements & Resources 7.5.1.4Wage Increases 7.5.1.5Workplace Violence Prevention Plan 7.5.1.6Professional Development Hours

7.5.2Employee Supervision

7.5.2.1What is Supervision 7.5.2.2Foundation for Leadership 7.5.2.3Tools for Effective Supervision 7.5.2.3.1Performance Management 7.5.2.3.21:1 Practice 7.5.2.3.4Conducting Performance Evaluations 7.5.2.3.5Disciplinary Action Overview 7.5.2.3.6Conducting Disciplinary Action 7.5.2.3.7Levels of Disciplinary Action 7.5.2.3.8Documenting Disciplinary Action 7.5.2.4Harassment and Discrimination 7.5.2.4.1Retaliation 7.5.2.5Supervision Training 7.5.2.6Viewing an Employee Record in Paycom

7.5.3Benefits

7.5.3.1Medical, Dental, Vision, Telemedicine & Life Insurance 7.5.3.1.1Benefits Enrollment 7.5.3.1.2HSA Enrollment 7.5.3.1.3Benefits Advocacy Team (BAT) 7.5.3.1.4Accessing Benefit ID Cards and Online Portals 7.5.3.1.5Employee Assistance Program (EAP) 7.5.3.2401(k) Retirement Plan 7.5.3.2.1401(k) Eligibility 7.5.3.2.2401(k) Enrollment 7.5.3.2.3401(k) Changes 7.5.3.3Employee Referral Program 7.5.3.4Education Stipend 7.5.3.6Employee Recognition 7.5.3.7Employee Waitlist Incentive

7.5.4Time and Attendance

7.5.4.1Meal Waiver – Employee Shift Six Hours or Less 7.5.4.2Meal Waiver – 10-12 hours 7.5.4.3Employee Late/Missed Meal Break 7.5.4.4On-Duty Meal Period Waiver

7.5.5Safety

7.5.5.1Work-Related Injuries/Illnesses 7.5.5.2Workers’ Compensation Nurse Triage 7.5.5.3Workers’ Compensation In-Person Treatment 7.5.5.4Emergency Action Plan 7.5.5.5Fire Protection & Prevention Program 7.5.5.6Heat Illness Prevention Program 7.5.5.7Hazard Communication Program 7.5.5.8Injury & Illness Prevention Program

7.5.6Shasta Head Start COVID-19 Mitigation Policy 7.5.7Staff Illness Exclusion 7.5.9Miscellaneous HR

7.5.9.1Child Development Permits 7.5.10Sub Line

7.5.11Volunteers 7.5.12Reduced Schedule

7.7Information Technology

7.7.1Copiers 7.7.2Mango Sign Request 7.7.3Social Media Posting Request

7.9Other Administrative

7.9.1Travel and Per Diem 7.9.2Ordering Business Cards

8 ChildPlus 9 Learning Paths

7.5.1.6

Professional Development Hours

Head Start performance standards require all staff to complete a minimum of 15 clock hours of professional development per year. Shasta Head Start requires a minimum of 21 clock hours for all education staff; this aligns with the professional development hours needed to maintain a Child Development Permit. Hours are tracked from September 1^st – August 31^st every year by the HR Training and Development Specialist (HRTDS).

Professional Development is defined as any training designed to assist staff in acquiring or increasing the knowledge and skills needed to provide high-quality, comprehensive services with the scope of their job responsibilities. All training sessions require a training log to be sent to the HR Department for tracking purposes, attached to the log should be an agenda or overview of the training.

Individual/group staffing and site meetings do not count towards professional development hours. These meetings are conducted for supervision purposes and not professional development. If a training is given at one of these meetings, a separate training log needs to be submitted.

Staff can see a record of all trainings they have completed with Shasta Head Start through their Paycom self service portal under “My Learning” – “History”. Any questions regarding professional development hours can be directed to the HRTDS.

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