< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services 6 Transition 7 Admin/Operations

7.3Fiscal
7.3.1Fiscal Policies 7.3.2Payroll
7.3.2.1Payroll Calendar 7.3.2.2Pay Card 7.3.2.3Payroll Adjustment 7.3.2.4PTO Cash Out 7.3.2.5Direct Deposit 7.3.2.6Pay Stubs 7.3.2.7Year End Tax Forms 7.3.2.8W4
7.3.3Accounts Payable
7.3.3.1Center Codes 7.3.3.3Employee Mileage
7.3.4Purchasing
7.3.4.1Purchase Requisition/Check Request 7.3.4.2Packing Slip 7.3.4.3Capital Assets 7.3.4.4Grocery Store Accounts
7.3.5In Kind

7.4Facilities Maintenance
7.4.1Maintenance/Inventory Request in FMX 7.4.2Safety Data Sheets (SDS)

7.5Human Resources
7.5.1Personnel Policies and Procedures
7.5.1.1Job Descriptions 7.5.1.2Performance Evaluations 7.5.1.3Education Requirements & Resources 7.5.1.4Wage Increases 7.5.1.5Workplace Violence Prevention Plan 7.5.1.6Professional Development Hours
7.5.2Employee Supervision
7.5.2.1What is Supervision 7.5.2.2Foundation for Leadership 7.5.2.3Tools for Effective Supervision 7.5.2.3.1Performance Management 7.5.2.3.21:1 Practice 7.5.2.3.4Conducting Performance Evaluations 7.5.2.3.5Disciplinary Action Overview 7.5.2.3.6Conducting Disciplinary Action 7.5.2.3.7Levels of Disciplinary Action 7.5.2.3.8Documenting Disciplinary Action 7.5.2.4Harassment and Discrimination 7.5.2.4.1Retaliation 7.5.2.5Supervision Training 7.5.2.6Viewing an Employee Record in Paycom
7.5.3Benefits
7.5.3.1Medical, Dental, Vision, Telemedicine & Life Insurance 7.5.3.1.1Benefits Enrollment 7.5.3.1.2HSA Enrollment 7.5.3.1.3Benefits Advocacy Team (BAT) 7.5.3.1.4Accessing Benefit ID Cards and Online Portals 7.5.3.1.5Employee Assistance Program (EAP) 7.5.3.2401(k) Retirement Plan 7.5.3.2.1401(k) Eligibility 7.5.3.2.2401(k) Enrollment 7.5.3.2.3401(k) Changes 7.5.3.3Employee Referral Program 7.5.3.4Education Stipend 7.5.3.6Employee Recognition 7.5.3.7Employee Waitlist Incentive
7.5.4Time and Attendance
7.5.4.1Meal Waiver – Employee Shift Six Hours or Less 7.5.4.2Meal Waiver – 10-12 hours 7.5.4.3Employee Late/Missed Meal Break 7.5.4.4On-Duty Meal Period Waiver
7.5.5Safety
7.5.5.1Work-Related Injuries/Illnesses 7.5.5.2Workers’ Compensation Nurse Triage 7.5.5.3Workers’ Compensation In-Person Treatment 7.5.5.4Emergency Action Plan 7.5.5.5Fire Protection & Prevention Program 7.5.5.6Heat Illness Prevention Program 7.5.5.7Hazard Communication Program 7.5.5.8Injury & Illness Prevention Program
7.5.6Shasta Head Start COVID-19 Mitigation Policy 7.5.7Staff Illness Exclusion 7.5.9Miscellaneous HR
7.5.9.1Child Development Permits 7.5.10Sub Line
7.5.11Volunteers 7.5.12Reduced Schedule

7.7Information Technology
7.7.1Copiers 7.7.2Mango Sign Request
7.7.2.1Mango Box Setup & Troubleshooting
7.7.3Social Media Posting Request

7.9Other Administrative
7.9.1Travel and Per Diem 7.9.2Ordering Business Cards
8 ChildPlus 9 Learning Paths

7.5.2.6


Viewing an Employee Record in Paycom

In an employee’s record you will find a wealth of helpful information: position & department, personal & emergency contacts, accrual balances, employee photo, time & attendance, performance history, PAF history, etc. The information is broken down into different “Forms” which make up an employee’s record/profile. You will have read-only access to the information of people who report directly or indirectly to you.

Navigating an Employee Record

  1. There are several ways to view an employee’s record in Paycom. The easiest way from the home screen in Paycom is to go to Employees à Make Employee Changes. To get to the Employee Record using the green menu bar at the top of the screen, hover over “Employees” and select Make Employee Changes to navigate to your “Employee Listing”.

Additionally, you can navigate to the “Employees” portion on your home screen. Click on Make Employee Changes to navigate to your “Employee Listing”.

  1. You should now see your “Employee Listing” that contains all the employees you supervise directly or indirectly. You may need to change the filter at the top of the screen. The most common filter is “Active and On Leave Employees”. Select an employee to view the “Employee Menu”.
  2. From the “Employee Menu” you can either navigate to a specific form or you can click View Full Profile to see a quick snapshot of information (address, hire date, primary emergency contact, etc.).

To navigate to each individual Form from the “Employee Menu”, you can use the drop-down box to select the appropriate Form or you can select the Form from the menu directly.

  1. Once in a specific Form, you can navigate to other Forms by using the drop-down box or going back to the “Employee Menu”.
  2. There are several ways to navigate to a different employee. Select Make Employee Changes to go back to Step 1.

You could also use the arrows (< >) to navigate to the previous/next employee, type/select a name in the drop-down menu, or click List All to navigate back to your “Employee Listing”.

Employee Record Breakdown

Form 1 Demographics, Pay Rates and Taxes

  • Demographic Information
    • Full Name
    • Employee Status
    • Department
    • Position
    • Phone Number(s)
    • Home Address
  • Custom Fields
    • Weeks/Year
    • CCL Clearance Number
    • CA Driver License Number
    • Vaccination Dates

Form 3 Dates and HR

  • Employee Dates
    • Hire Date
    • Termination Date, Reason, & Type
    • Rehire Date
    • Birth Date
    • Last Pay Change
    • Last Review & Next Review
    • Other Misc. Dates
  • Contact Information
    • Emergency Contacts
    • Work Email
    • Personal Email
  • Organizational Relationships
    • Supervisors

Form 6 Accrual Information

  • Accruals Summary
    • PTO Balance
    • Paid Sick Leave Balance

Form 7 Employee Photo

  • Employee’s Photo (edited via HR)

Form 10 Time and Attendance

  • View Timecard
  • Pay Class
  • Schedule Group
  • Badge (Clock) Number

Form 20 Performance and Compensation History

  • Employee History
  • PAF History
  • Performance Discussion History
    • Discipline
    • Evaluations