< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements
5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning
5.2.1Language Services 5.2.2Family Orientation
5.2.2.1Siblings and Non-Enrolled Children
5.2.3Child Files 5.2.4Center/Classroom Environment Set up 5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7ECERS/ITERS Rating Scale

5.3Classroom Engagement
5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)
5.3.11.1Special Dietary Needs
5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet
5.3.24.1Behavior Incidents
5.3.24.2Referral for Observation/Consultation 5.3.25Planning Activities
5.3.25.1Creative Curriculum Studies
5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment
5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection

5.5Family Engagement
5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)
5.5.3.1Web Planning Process
5.5.4Family Partnership Process
5.5.4.1Family Opportunity and Interest Assessment (FOIA) 5.5.4.2Family Partnership Agreement (FPA) Family Goals
5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)
5.5.8.1Service Providers at Center
5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure

5.6Weekly Home Visits
5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus

5.7Home-based Socials
5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.8Overview of State Programs

5.9Reporting
5.9.1Family Worker and Home Visitor Monthly Summary Report
5.9.1.1Using Childplus To-Do Lists
5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist
5.9.3.1Site Meetings

5.10Prenatal Services
5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.11School Readiness Goals

5.12Internal Monitoring
5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service
5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling
6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.9.1


Family Worker and Home Visitor Monthly Summary Report

Monthly Summary Report

The Monthly Summary Report is completed by Home Visitors and Family Workers. The Monthly Summary Report is due by the fifth of the following month. At the top of the form, indicate the Center, Home Visitor/Family Worker name, and the Month/Year.

Use the Monthly Summary Report to summarize the following information for the previous month:

Reports to Review

Home Visitors and Family Workers must run the following reports in the timeframes indicated on the Monthly Summary Report. Home Visitors and Family Workers must review the information on the reports to ensure the integrity of the data in ChildPlus. Use the following reports to determine any missing, incomplete, or inaccurate data and make the necessary changes within ChildPlus.

9730

    • Employment/Job Training/Education
    • This ChildPlus report is used to ensure Employment, Job Training and Education PIR information for primary and secondary adult has been entered from the Family Demographics form.
    • Instructions to run 9730

 

9703

    • Race & Ethnicity
    • This ChildPlus report is used to ensure each enrolled child’s Race and Ethnicity PIR information has been entered from the Family Demographics form.
    • Instructions to run 9703

 

FOIAHM

    • FOIA Heat Map
    • This ChildPlus report is used to verify that the Family Opportunity and Interest Assessment (FOIA) has been entered correctly and as a tool to track Opportunities for Growth and Interests at a caseload glance. Instructions to run FOIAHM

 

FSEM

    • Family Services Event Monitoring
    • This ChildPlus report is used to verify Family Goals have been entered correctly.  Parent Family Community Engagement (PFCE) Family Outcome 1-7 (choose one) is selected under “Issue” and “Progress” has been updated. Instructions to run FSEM (SOP 8.1.4.20)

 

RR01

    • Resource/Referral & Follow Up
    • This ChildPlus report is used to track Resources/Referrals offered/provided and the follow up to each Resource/Referral offered/provided. Instructions For Running RR01

3065

    • Health Event Status
    • This ChildPlus Report is used to verify that there is initial and ongoing follow up for failed events. Instructions to run 3065
    • Supervisors are responsible for monitoring the completion of the data entry described above (See SS/HT EOM Checklist).

 

REVIEW To Do Lists & Dashboards

Home Visitors and Family Workers should use this section as a reminder to check SHS Expired Events, SHS Follow Up Needed, SHS Immunizations Due, SHS Incomplete Requirements Weekly, and PIR Health Indicators monthly using ChildPlus To-Do Lists.

Attendance Concerns/Issues

Home Visitors and Family Workers will use this section to report out on any children/families that have ongoing attendance concerns.  Be sure to indicate what the monthly attendance for the child/family is, whether any attendance notification has been sent out, and if there is a date scheduled for an Attendance Study Team (AST).

Orientation, Socializations and Parent Center Committee Meeting (PCCM) Attendance

Family Orientation and Parent Center Committee Meeting Attendance data will be tracked and shared with various stakeholders.  FW/HV’s will complete this portion of the Monthly Summary with the total number of Parents that participated in each event.  The Data Systems Coordinator will enter this data in ChildPlus.

Training or Support Needed

If a Home Visitor or Family Worker has a need for additional training or support, make sure to complete this section of the Monthly Summary Report.  Give the topic for the support needed and a brief description of the need.

Submitting the Monthly Summary Report

Home Visitors and Family Workers should save a copy of their report and email it to the Family Services Coordinator, their direct supervisor, and their Area Manager. The Monthly Summary Report is due by the 5th of the following month.

References

24_25-FW_HV-Monthly-Summary