< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements
5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning
5.2.1Language Services 5.2.2Family Orientation
5.2.2.1Siblings and Non-Enrolled Children
5.2.3Child Files 5.2.4Center/Classroom Environment Set up
5.2.4.1Therapeutic Classroom
5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7Environment Rating Scale

5.3Classroom Engagement
5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)
5.3.11.1Special Dietary Needs
5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet
5.3.24.1Behavior Incidents 5.3.24.2Referral for Observation/Consultation 5.3.24.3Discipline and Suspension/Expulsion Policy
5.3.25Planning Activities
5.3.25.1Creative Curriculum Studies
5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment
5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection 5.4.5EED 3900- DRDP Summary of Findings

5.5Family Engagement
5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)
5.5.3.1Web Planning Process
5.5.4Family Partnership Process
5.5.4.1Family Assessment 5.5.4.2Family Partnership Agreement (FPA) Family Goals
5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)
5.5.8.1Service Providers at Center
5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure 5.5.15Registered Sex Offender Procedure 5.5.16Custody/Court Documents

5.6Weekly Home Visits
5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus 5.6.12Alternate Location for Home Visit

5.7Home-based Socials
5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.8Overview of State Programs

5.9Reporting
5.9.1Family Worker and Home Visitor Monthly Summary Report
5.9.1.1Using Childplus To-Do Lists 5.9.1.2Supervising ChildPlus To-Do Lists 5.9.1.3Family Worker and Teacher/Caregiver Monthly Family Staffing
5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist
5.9.3.1Site Meetings

5.10Prenatal Services
5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.11School Readiness Goals

5.12Ongoing Monitoring
5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service
5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling
6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.5.3.1


Web Planning Process

The Web Planning process is meant to provide an opportunity for parents to be involved in the development of the program’s curriculum and approach to their child’s development and education.

Teaching staff will train parents on the Web through posting instructions near the sign-in sheet, sending Web instructions out through Learning Genie, and through individual conversations with parents.  Staff should introduce parents to the Web at Orientation and the First Home Visit. In addition, Web instructions will be posted on the Mango Signs during the months of August and September.

The Web Planning process occurs each month during which the center is in operation. If the center is closed during the summer months, this process would not occur.

The Web Planning Form

Each month teaching staff will fill in the theme/study for the upcoming month and place the Web in a location convenient for all parents (near the sign-in sheet is best). Staff will let parents know that the ideas they have for the classroom are important and encourage them to jot them down.  Staff will keep the Web available for parents to complete for one week.

There are two versions of the Web Planning Form for Early Head Start and Head Start.  Both versions of the form include both English and Spanish.

Developmental domains found on the EHS Web Planning form include:

  • Approaches to Learning
  • Social and Emotional Development
  • Foundational Language Development
  • Cognition including Math and Science
  • Physical Development
  • Health

Developmental domains found on the HS Web Planning form include all those found on the EHS version of the form plus:

  • English Language Development

Once completed, the original Web Planning form will be kept in the lesson plan binder. Teaching staff will use ideas from the Web to incorporate at least 2 activities per month into their lesson plan. Parent ideas can be adjusted to ensure activities are developmentally appropriate and follow Shasta Head Start curriculum guidance.

References