It is Shasta Head Start’s goal to have every classroom-based Education staff obtain a Child Development Permit (CD Permit) as soon as they meet the necessary qualifications. There are five levels of Child Development Permits that are recognized by Shasta Head Start (Associate Teacher, Teacher, Master Teacher, Site Supervisor, & Program Director). Staff can refer to the CD Permit Matrix to help determine which level of permit they are qualified for. The Education Analysis Form is an extremely helpful tool to use to determine qualifications as well.

If you believe you are eligible for a CD Permit, please contact the HR Training & Development Coordinator (HRTDC) to start the application process. This process will require the submission of a completed application, verified experience, a Live Scan receipt, official transcripts, & required fees made payable to the Commission on Teaching Credentialing (CTC).

Important to note: the CTC typically takes two to three months from the date of receipt to process permits. The date they are currently processing applications received before can be found on the right side of their website’s home page under “Application Status”.

Application
The Application Form 41-4 can be completed with the help of the HRTDC, it must be signed by the employee in BLUE ink. The CTC will not accept applications signed in black ink.
If you answered “yes” to any of the Professional Fitness questions in section six of the application, you will need to follow the instructions and complete the corresponding section of the Professional Fitness Explanation Form. Please deliver all original documents to the HR Department.

Experience
Each level of permit requires a different amount of classroom experience. Classroom experience must be done in an Early Childhood setting; days of experience will only count if the employee has worked at least three hours per day within a certain number of years. Please refer to the Permit Matrix or Education Analysis Form to verify the required hours within number of years to the corresponding permit. A Verification of Experience Form can be completed by the HRTDC. If an employee has completed experience outside of Shasta Head Start it is their responsibility to submit a completed Verification of Experience form, signed in blue ink, or an official letter with a wet signature verifying their days worked. If you choose to submit an official letter it must be from a supervisor stating that you have worked the appropriate number of days, three hours or more, with children (0-5 years of age), all within the appropriate number of years.

Live Scan
The CTC requires all first-time permit applicants to be fingerprinted. Staff who are renewing or upgrading their permit are not required to re-fingerprint. Employees will fingerprint at Accu-Print with a Live Scan form ensuring that the original form is signed & stamped by the Live Scan administrator and returned to the HR Department. The Live Scan fee will be completely covered by Shasta Head Start.

Official Transcripts
Official Transcripts with any coursework being used for the CD Permit are required to be submitted in the original SEALED envelope. It is the employee’s responsibility to order and pay for their official transcripts. Official transcripts can be interdepartmental mailed to the HR department or addressed and sent directly to the Administration office. Important note: the CTC will only accept courses with a “C” or better.

Required Fees
Shasta Head Start will cover the cost of all first-time permit applications, renewals, and upgrades for all current employees. The required fee will be made payable to the CTC in the form of a check, requested by the HRTDC.

Creating an Educator Account
Employees can create an educator account to check the status of their permit through the following link: CTC Online Login. Click on “Create Educator Account” towards the bottom of the page and follow instructions. After an account has been made, employees can log in at any time by just entering their username and password.

Checking the Permit Status
Employees can use the Educator Account login or they can check the status of their permit by doing a secured search through the CTC’s Search for an Educator Function. After clicking on the link, choose “Secured Search” and follow the instructions to enter social security number and date of birth.

CTC Contacts
If employee has more in-depth questions or concerns, they can utilize the CTC’s Website which has many different contacts, resources, & FAQ’s. Employees can also email: credentials@ctc.ca.gov.