< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services 6 Transition 7 Admin/Operations

7.3Fiscal
7.3.1Fiscal Policies 7.3.2Payroll
7.3.2.1Payroll Calendar 7.3.2.2Pay Card 7.3.2.3Payroll Adjustment 7.3.2.4PTO Cash Out 7.3.2.5Direct Deposit 7.3.2.6Pay Stubs 7.3.2.7Year End Tax Forms 7.3.2.8W4
7.3.3Accounts Payable
7.3.3.1Center Codes 7.3.3.3Employee Mileage
7.3.4Purchasing
7.3.4.1Purchase Requisition/Check Request 7.3.4.2Packing Slip 7.3.4.3Capital Assets 7.3.4.4Grocery Store Accounts
7.3.5In Kind

7.4Facilities Maintenance
7.4.1Maintenance/Inventory Request in FMX 7.4.2Material Safety Data Sheets (MSDS)

7.5Human Resources
7.5.1Personnel Policies and Procedures
7.5.1.1Job Descriptions 7.5.1.2Performance Evaluations 7.5.1.3Education Requirements & Resources 7.5.1.4Wage Increases 7.5.1.5Workplace Violence Prevention Plan 7.5.1.6Professional Development Hours
7.5.2Employee Supervision
7.5.2.1What is Supervision 7.5.2.2Foundation for Leadership 7.5.2.3Tools for Effective Supervision 7.5.2.3.1Performance Management 7.5.2.3.21:1 Practice 7.5.2.3.4Conducting Performance Evaluations 7.5.2.3.5Disciplinary Action Overview 7.5.2.3.6Conducting Disciplinary Action 7.5.2.3.7Levels of Disciplinary Action 7.5.2.3.8Documenting Disciplinary Action 7.5.2.4Harassment and Discrimination 7.5.2.4.1Retaliation 7.5.2.5Supervision Training 7.5.2.6Viewing an Employee Record in Paycom
7.5.3Benefits
7.5.3.1Medical, Dental, Vision, Telemedicine & Life Insurance 7.5.3.1.1Benefits Enrollment 7.5.3.1.2HSA Enrollment 7.5.3.1.3Benefits Advocacy Team (BAT) 7.5.3.1.4Accessing Benefit ID Cards and Online Portals 7.5.3.1.5Employee Assistance Program (EAP) 7.5.3.2401(k) Retirement Plan 7.5.3.2.1401(k) Eligibility 7.5.3.2.2401(k) Enrollment 7.5.3.2.3401(k) Changes 7.5.3.3Employee Referral Program 7.5.3.4Education Stipend 7.5.3.8Employee Waitlist Incentive 7.5.3.9Employee Recognition
7.5.4Time and Attendance
7.5.4.1Meal Waiver – Employee Shift Six Hours or Less 7.5.4.2Meal Waiver – 10-12 hours 7.5.4.3Employee Late/Missed Meal Break 7.5.4.4On-Duty Meal Period Waiver
7.5.5Safety
7.5.5.1Work-Related Injuries/Illnesses 7.5.5.2Workers’ Compensation Nurse Triage 7.5.5.3Workers’ Compensation In-Person Treatment 7.5.6.1Shasta Head Start COVID-19 Mitigation Policy 7.5.6.2Staff Illness Exclusion
7.5.9Miscellaneous HR
7.5.9.1Child Development Permits 7.5.10Sub Line
7.5.11Volunteers 7.5.12Reduced Schedule

7.7Information Technology
7.7.1Copiers 7.7.2Mango Sign Request 7.7.3Social Media Posting Request

7.9Other Administrative
7.9.1Travel and Per Diem 7.9.2Ordering Business Cards
8 ChildPlus 9 Learning Paths

7.3.3.3


Employee Mileage

If an employee is asked to travel more than 30 miles away from their regularly scheduled worksite, mileage will be paid at the IRS mileage reimbursement rate.  Employees must provide current proof of insurance when submitting a request for mileage reimbursement. Employees are only reimbursed for mileage during working hours.

Mileage Reimbursement Claim Form Instructions

The Mileage Reimbursement Claim Form is available as a fillable PDF.  The form must be printed with an ORIGINAL signature. If any codes are utilized from the Mileage Claim Form Center Codes, this form must be attached.

Requestor

  1. Fill in the fields labeled Name, Position, Center/Site (Center Codes)
  2. All Trips must begin from and end the day at a center from the Mileage Claim Form Center Codes. Fill in the fields Date of Travel, Starting Odometer, Ending Odometer, Total Miles, Starting Address, and Ending Address for each trip. If a Starting Address or Ending Address is on the Mileage Claim Form Center Codes use the Code, rather than writing out the full address.  Any location not on the form must be fully documented using the complete address
  3. EXCEPTIONS to allow mileage to START or END a schedule at an ADDRESS instead of a CENTER CODE from the Mileage Claim Form Center Codes:
      1. Ending a schedule at a home visit by staff if the center is closed, excluding Home Visitors
      2. Beginning or ending a schedule at an FCC provider’s home by the FCC specialist
      3. Offsite trainings and authorized special events
  4. Mileage will be paid via payroll according to the current payroll calendar. Complete the Mileage Reimbursement Claim Form
  5. Sign and Date the Mileage Reimbursement Claim Form
  6. Attach proof of insurance to the Mileage Reimbursement Claim Form. Proof of insurance must list the Employee as insured and be valid for the dates of travel on the Mileage Reimbursement Claim Form
  7. Submit the Mileage Reimbursement Claim Form to their Manager for approval

Manager

  1. Review the Mileage Reimbursement Claim Form for accuracy and valid insurance
  2. Sign and Date the Mileage Reimbursement Claim Form
  3. Submit the Mileage Reimbursement Claim Form to the Accounting Specialist for processing

Resources