< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services 6 Transition 7 Admin/Operations

7.3Fiscal
7.3.1Fiscal Policies 7.3.2Payroll
7.3.2.1Payroll Calendar 7.3.2.2Pay Card 7.3.2.3Payroll Adjustment 7.3.2.4PTO Cash Out 7.3.2.5Direct Deposit 7.3.2.6Pay Stubs 7.3.2.7Year End Tax Forms 7.3.2.8W4
7.3.3Accounts Payable
7.3.3.1Center Codes 7.3.3.3Employee Mileage
7.3.4Purchasing
7.3.4.1Purchase Requisition/Check Request 7.3.4.2Packing Slip 7.3.4.3Capital Assets 7.3.4.4Grocery Store Accounts
7.3.5In Kind

7.4Facilities Maintenance
7.4.1Maintenance/Inventory Request in FMX 7.4.2Material Safety Data Sheets (MSDS)

7.5Human Resources
7.5.1Personnel Policies and Procedures
7.5.1.1Job Descriptions 7.5.1.2Performance Evaluations 7.5.1.3Education Requirements & Resources 7.5.1.4Wage Increases 7.5.1.5Workplace Violence Prevention Plan
7.5.2Employee Supervision
7.5.2.1What is Supervision 7.5.2.2Foundation for Leadership 7.5.2.3Tools for Effective Supervision 7.5.2.3.1Performance Management 7.5.2.3.21:1 Practice 7.5.2.3.4Conducting Performance Evaluations 7.5.2.3.5Disciplinary Action Overview 7.5.2.3.6Conducting Disciplinary Action 7.5.2.3.7Levels of Disciplinary Action 7.5.2.3.8Documenting Disciplinary Action 7.5.2.4Harassment and Discrimination 7.5.2.4.1Retaliation 7.5.2.5Supervision Training 7.5.2.6Viewing an Employee Record in Paycom
7.5.3Benefits
7.5.3.1Medical, Dental, Vision, Telemedicine & Life Insurance 7.5.3.1.1Benefits Enrollment 7.5.3.1.2HSA Enrollment 7.5.3.1.3Benefits Advocacy Team (BAT) 7.5.3.1.4Accessing Benefit ID Cards and Online Portals 7.5.3.1.5Employee Assistance Program (EAP) 7.5.3.2401(k) Retirement Plan 7.5.3.2.1401(k) Eligibility 7.5.3.2.2401(k) Enrollment 7.5.3.2.3401(k) Changes 7.5.3.3Employee Referral Program 7.5.3.4Education Stipend 7.5.3.5Employee Retention Bonus 2024/2025 7.5.3.8Employee Waitlist Incentive
7.5.4Time and Attendance
7.5.4.1Meal Waiver – Employee Shift Six Hours or Less 7.5.4.2Meal Waiver – 10-12 hours 7.5.4.3Employee Late/Missed Meal Break 7.5.4.4On-Duty Meal Period Waiver
7.5.5Safety
7.5.5.1Work-Related Injuries/Illnesses 7.5.5.2Workers’ Compensation Nurse Triage 7.5.5.3Workers’ Compensation In-Person Treatment 7.5.6.1Shasta Head Start COVID-19 Mitigation Policy
7.5.9Miscellaneous HR
7.5.9.1Child Development Permits 7.5.10Sub Line
7.5.11Volunteers 7.5.12Reduced Schedule

7.7Information Technology
7.7.1Copiers 7.7.2Mango Sign Request 7.7.3Social Media Posting Request

7.9Other Administrative
7.9.1Travel and Per Diem 7.9.2Ordering Business Cards
8 ChildPlus 9 Learning Paths

7.9.1


Travel and Per Diem

Training/Travel Request Policy and Procedure for Out-of-Agency Training

Policy:

Upon determination of an appropriate training opportunity, the supervisor should direct staff to submit a completed Training/Travel Request Form, with completed training registration form or flier for the training attached.

Procedure:

Upon receipt of Training/Travel Request Form the supervisor, in communication with a manager, will approve or disapprove the request.

  • When the registration fee is over $100.00, director approval is needed.
  • If several staff from the teams request to attend the same training, managers and director will make a mutual determination as to who will attend

The supervisor or manager will give the completed Training/Travel Request Form to the Executive Assistant as far in advance as possible, but no less than three (3) weeks in advance.

Completed, signed forms must be submitted to the Executive Assistant by interoffice mail, email or scan.

  • The Executive Assistant will register the staff member for the training, make travel and lodging arrangements, and request per diem check as needed.
    • If flights are needed, the Training/Travel Request Form must have the traveler’s LEGAL NAME AS LISTED ON THEIR REAL ID COMPLIANT DRIVERS LICENSE OR PASSPORT and THEIR BIRTHDATE prior to scheduling flights.
      • *A new law effective May 2025 requires all individuals flying in the U.S. to carry a REAL ID compliant license or Passport. Travelling staff in need of a flight must bring one of these two options to the airport for identification
    • For travel lasting 24 hours or more, travelling staff may be issued a per diem check for meals during travel. Travel that does not last 24 hours is not eligible for meal per diem. The Executive Assistant will coordinate with the Fiscal Department to have per diem checks cut and delivered to the travelling staff no less than one week prior to departure date.
    • If multiple staff are attending a training, the Executive Assistant will work with supervisors to assign roommates. Roommate requests or single room requests are not guaranteed.
  • The Executive Assistant will provide travelling staff with a PDF itinerary and ticket(s), Conference Travel Guidelines, and Bed Bugs Resource if applicable.

Local, Low Cost (under $60.00) Training Policy:

  • For local, low cost training on the weekend or after work hours that staff would like to attend for professional development, they should get approval from their manager and:
  • Register and attend the training
  • Turn in a Check Request (LINK) with the training receipt and training agenda to the Fiscal Department.

Resources