7.3.4.4
Grocery Store Accounts
Shasta Head Start has established grocery store accounts. Authorized employees can use the store accounts to charge preapproved purchases.
CACFP Eligible Purchases
All purchases, as designated in Foodservice Shopping, can be made after the Area Manager, Head Teacher, or Site Supervisor has approved a grocery list. The approved grocery list must be signed by the Area Manager and submitted with the store receipt to Accounts Payable immediately following the purchase.
CACFP Non-Eligible Purchases
All purchases, except those designated in Foodservice Shopping, must receive prior approval per 7.3.4.1 Purchase Requisition/Check Request. Once a PO# has been issued, the purchase may be completed by an authorized employee using a grocery store account. Immediately following the purchase, the store receipt with the PO# written on it must be submitted to Accounts Payable.
Grocery Store Accounts
- SAFEWAY cards are issued to AND, ZSO (Anderson Cottage), BUR, EBI, ECO, EJU, LAK, MCA, OAK. Each card will be embossed with the “Center” and “Shasta Head Start” and will require a PIN number to use. The PIN number is established by purchasing.
- RALEYS cards are issued to ADM, LAK, OAK, SCW, YRE, EBI, EGW, EJU, ESJ, ESU. No PIN is required for use.
- HOLIDAY accounts are available for COT and WEA. No card is necessary to make a purchase.
- RAYS accounts are available for MCA, MTS, and WEE. No card is necessary to make a purchase. Employee signature required.
- AL MANCASOLA’S GROCERY MARKET account is available for EGW. No card is necessary to make a purchase. Employee signature required.
Resources
7.3.1 Fiscal Policies Section 1.06 & 2.01