< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements

5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning

5.2.1Language Services 5.2.2Family Orientation

5.2.2.1Siblings and Non-Enrolled Children

5.2.3Child Files 5.2.4Center/Classroom Environment Set up

5.2.4.1Therapeutic Classroom

5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7Environment Rating Scale

5.3Classroom Engagement

5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)

5.3.11.1Special Dietary Needs

5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet

5.3.24.1Behavior Incidents

5.3.24.2Referral for Observation/Consultation 5.3.25Planning Activities

5.3.25.1Creative Curriculum Studies

5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment

5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection 5.4.5EED 3900- DRDP Summary of Findings

5.5Family Engagement

5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)

5.5.3.1Web Planning Process

5.5.4Family Partnership Process

5.5.4.1Family Assessment 5.5.4.2Family Partnership Agreement (FPA) Family Goals

5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)

5.5.8.1Service Providers at Center

5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure 5.5.15Registered Sex Offender Procedure 5.5.16Custody/Court Documents

5.6Weekly Home Visits

5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus

5.7Home-based Socials

5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.9Reporting

5.9.1Family Worker and Home Visitor Monthly Summary Report

5.9.1.1Using Childplus To-Do Lists 5.9.1.2Supervising ChildPlus To-Do Lists 5.9.1.3Family Worker and Teacher/Caregiver Monthly Family Staffing

5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist

5.9.3.1Site Meetings

5.10Prenatal Services

5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.12Ongoing Monitoring

5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service

5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling

6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.12.2

Teaching Pyramid Snapshot

The purpose of the Teaching Pyramid Snapshot is to ensure fidelity of the implementation of the CA Teaching Pyramid in all SHS classrooms. The tool focuses on the classroom strategies needed to build the foundation of social and emotional skills for children. The Teaching Pyramid Snapshot will be used to identify strengths as well as areas that need improvement.

The Teaching Pyramid Snapshot will be completed three times each year. The first Snapshot will be completed by Child Development and Disabilities Department within 60-90 days of the classroom start date (August 1^st – October 31^st). Site Supervisors or Area Managers will complete the second and third Snapshot for each classroom. The second Snapshot will be completed between November 1^st and January 31^st and the third Snapshot will be completed between February 1^st and March 31^st. Snapshot observations should be scheduled in a manner that allows time between each observation. In addition, the Teaching Pyramid Snapshot may be completed by staff from the Child Development Department and Disabilities Department during monitoring and as needed.

Supervisors and department staff will fill out the classroom information at the top of the tool and answer the questions on the checklist during a 20-minute focused observation. Answers will be marked “yes” or “no”. The total number of “yes” answers will be divided by 12 to determine the overall percent.

To reach fidelity, the classroom must reach an overall percent score of 90% or higher. Classrooms who do not reach the 90% mark will receive a Teaching Pyramid Snapshot Plan of Action.

Staff completing the Teaching Pyramid Snapshot will schedule a time to meet with the classroom Teacher or Primary Caregiver to go over the results of the monitor. During the feedback, the Teaching Pyramid Snapshot and Teaching Pyramid Snapshot Plan of Action (if completed) will be reviewed, and any necessary follow-up given.

Once the Teaching Pyramid Snapshot is completed, Site Supervisors and any Admin Department staff will email the Teaching Pyramid Snapshot and Teaching Pyramid Snapshot Plan of Action (if applicable) to their Area Manager and scan to the Disabilities folder. Supervisors will keep the original copy of the Teaching Pyramid Snapshot in their Supervision Binder for 2 program years. Area Managers will scan completed Teaching Pyramid Snapshot and any Teaching Pyramid Snapshot Plan of Action(s) to the Education folder.

Teaching Pyramid Snapshot Plan of Action

The Teaching Pyramid Snapshot Plan of Action will be completed for any classroom who scores below a 90% on the Teaching Pyramid Snapshot.

Complete the classroom information portion at the top of the tool. Staff will then complete the strengths portion and the action plan portion of the Teaching Pyramid Snapshot Plan of Action. The area for recommendations may be used as needed. Use the Teaching Pyramid Snapshot Plan of Action Sample Form for guidance.

Once completed, use the Teaching Pyramid Snapshot Plan of Action with the Teaching Pyramid Snapshot during the review meeting with the Teacher/Primary Caregivers. Obtain appropriate signatures and scan the Teaching Pyramid Snapshot Plan of Action with the Teaching Pyramid Snapshot to the Education scan folder and email to the Area Manager.

The Teaching Pyramid Snapshot will be completed again within 30 days to ensure the Teaching Pyramid Snapshot Plan of Action items have been met. Once completed, scan the updated Teaching Pyramid Snapshot Plan of Action to the Education folder and email to the Area Manager.

Resources

Classroom Snapshot Guidelines