< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements
5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning
5.2.1Language Services 5.2.2Family Orientation
5.2.2.1Siblings and Non-Enrolled Children
5.2.3Child Files 5.2.4Center/Classroom Environment Set up 5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7ECERS/ITERS Rating Scale

5.3Classroom Engagement
5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)
5.3.11.1Special Dietary Needs
5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet
5.3.24.1Behavior Incidents
5.3.24.2Referral for Observation/Consultation 5.3.25Planning Activities
5.3.25.1Creative Curriculum Studies
5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment
5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection

5.5Family Engagement
5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)
5.5.3.1Web Planning Process
5.5.4Family Partnership Process
5.5.4.1Family Opportunity and Interest Assessment (FOIA) 5.5.4.2Family Partnership Agreement (FPA) Family Goals
5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)
5.5.8.1Service Providers at Center
5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure 5.5.15Registered Sex Offender Procedure

5.6Weekly Home Visits
5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus

5.7Home-based Socials
5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.8Overview of State Programs

5.9Reporting
5.9.1Family Worker and Home Visitor Monthly Summary Report
5.9.1.1Using Childplus To-Do Lists 5.9.1.2Supervising ChildPlus To-Do Lists 5.9.1.3Family Worker and Teacher/Caregiver Monthly Family Staffing
5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist
5.9.3.1Site Meetings

5.10Prenatal Services
5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.11School Readiness Goals

5.12Internal Monitoring
5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service
5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling
6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.5.3.1


Web Planning Process

The Web Planning process (Web Meeting) is meant to provide an opportunity for parents to be involved in the development of the program’s curriculum and approach to their child’s development and education.

Initially, the Child Development Staff completes the Web Planning Form with the parents’ input during either the Monthly Center Committee Meeting (centers) or during the Parent Meeting portion of a Home-based Social event (home-based).

During the first Parent Center Committee Meeting, parents should be trained on how to complete the Web Planning form and encouraged to participate in the development of the curriculum. Once parents are trained on the process, they may choose to complete the form themselves with guidance from the Child Development Staff.

Individual follow up can happen at home visits or during drop-off/pick-up procedures if a parent was unable to attend the Parent meeting.

The Web Planning process occurs each month during which the center is in operation and during one of the two socialization events held for home-based programs. If the center is closed during the summer months, this process would not occur.

The Web Planning Form

At the Parent Meeting, staff will provide parents with curriculum resources such as a list of themes, curriculum kits and any other resources to review. As the parents choose activities, materials or resources that they would like incorporated into the curriculum, enter them into the corresponding section of the Web Planning form. The activities identified during the meeting should be included in the lesson plan.

There are two versions of the Web Planning Form for Early Head Start and Head Start.  Both versions of the form include both English and Spanish.

Developmental domains found on the EHS Web Planning form include:

  • Approaches to Learning Self-regulation
  • Social/Emotional Development
  • Language/Literacy
  • Cognition (Math/Science)
  • Physical Development
  • Health/Dental

Developmental domains found on the HS Web Planning form include all those found on the EHS version of the form plus:

  • English Language
  • History-Social Science
  • Visual and Performance Arts
  • Physical Development & Health are combined on this version of the form

Once completed, the original Web Planning form should be kept in the lesson plan/socialization binder. Also, post a copy of the completed form in the classroom.

References