< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements
5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning
5.2.1Language Services 5.2.2Family Orientation
5.2.2.1Siblings and Non-Enrolled Children
5.2.3Child Files 5.2.4Center/Classroom Environment Set up
5.2.4.1Therapeutic Classroom
5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7Environment Rating Scale

5.3Classroom Engagement
5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)
5.3.11.1Special Dietary Needs
5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet
5.3.24.1Behavior Incidents
5.3.24.2Referral for Observation/Consultation 5.3.25Planning Activities
5.3.25.1Creative Curriculum Studies
5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment
5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection 5.4.5EED 3900- DRDP Summary of Findings

5.5Family Engagement
5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)
5.5.3.1Web Planning Process
5.5.4Family Partnership Process
5.5.4.1Family Assessment 5.5.4.2Family Partnership Agreement (FPA) Family Goals
5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)
5.5.8.1Service Providers at Center
5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure 5.5.15Registered Sex Offender Procedure 5.5.16Custody/Court Documents

5.6Weekly Home Visits
5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus

5.7Home-based Socials
5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.8Overview of State Programs

5.9Reporting
5.9.1Family Worker and Home Visitor Monthly Summary Report
5.9.1.1Using Childplus To-Do Lists 5.9.1.2Supervising ChildPlus To-Do Lists 5.9.1.3Family Worker and Teacher/Caregiver Monthly Family Staffing
5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist
5.9.3.1Site Meetings

5.10Prenatal Services
5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.11School Readiness Goals

5.12Ongoing Monitoring
5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service
5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling
6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.4.4


Portfolio Collection

At the end of each program year, parents are given a portfolio collection which includes information about their child’s development and progress throughout the year. The portfolio collection is made up of observational notes, examples of the child’s work, photos and other items gathered over the course of the program year. The portfolio is presented to parents and discussed during the final home visit.

Caregivers and Teachers are responsible for building the portfolio collection for children enrolled in center-based programs, while Home Visitors are responsible for building portfolios for the children they serve who are enrolled in the home-based program.

Like observational notes, portfolio collections are created using the Learning Genie software.

Observational notes which show the child’s progress are gathered throughout the year and tagged with the custom tag “Portfolio Collection” for inclusion in the child’s portfolio. Observational notes are tagged during each rating period for inclusion in the portfolio.

When entering observational notes into Learning Genie, staff should:

  • Identify observational notes that demonstrate the child’s skill for the rating period.
  • Tag the notes using the custom tag, “Portfolio Collection” to include the note in the portfolio collection. Optimally, observations should be tagged throughout the course of the rating period (not all at the end) and must be tagged during each rating period.
  • Observations for individual child goals and parent observations are to be included in the portfolio collection. Use the custom tags “Child Goal” and “Parent Observation” in Learning Genie along with the custom tag “Portfolio Collection” to ensure all are apart of the child’s portfolio.
  • Identify at least one observation note from each DRDP domain per rating period and tag the observation for inclusion in the portfolio.
  • Add work samples (art, writing, etc.) collected throughout the year and include them in the portfolio binder. Photos can also be entered into Learning Genie and tagged using the “Portfolio Collection” tag.
  • Print the portfolio collection after each DRDP is completed and insert the printed copy into the child’s portfolio binder.
  • Discuss the child’s developmental progress at each parent/teacher conference throughout the year using the printed information in the child’s portfolio binder.

At the end of the year, the second Portfolio Collection is printed and added to the portfolio binder, along with any additional work samples, photos, and a copy of the child’s first and second DRDP Parent Progress report.

The complete portfolio collection (binder) is reviewed with the parents at the final home visit, during which staff and parents will:

  • Look at the child’s developmental progress
  • Discuss the child’s strengths
  • Review the child goals met/unmet

References