< back to welcome page 1 Recruitment 2 Eligibility 3 Selection 4 Enrollment 5 Receiving (or Providing) Services

5.1Screening & Compliance Requirements
5.1.1Prior to Day 1 5.1.230/45/60/90 Day 5.1.32.5-Year-Old 5.1.4Education Staff Yearly Timelines 5.1.5Family Worker Yearly Timeline

5.2Center/Classroom Startup Planning
5.2.1Language Services 5.2.2Family Orientation
5.2.2.1Siblings and Non-Enrolled Children
5.2.3Child Files 5.2.4Center/Classroom Environment Set up 5.2.5Daily Schedules 5.2.6Curriculum Planning 5.2.7ECERS/ITERS Rating Scale

5.3Classroom Engagement
5.3.01Opening Checklist (EHS/HS) 5.3.02Set up Morning Environment 5.3.03Pedestrian Safety 5.3.04Drop-Off/Pick-Up Procedures 5.3.05Greeting Children & Families 5.3.06Daily Health Check 5.3.07Daily Logs (EHS) 5.3.08Child Supervision 5.3.09Handwashing Procedures 5.3.10Attendance Policy & Procedures 5.3.11Meals (EHS/HS)
5.3.11.1Special Dietary Needs
5.3.12Bottle Feeding/Introduction to Solid Foods (EHS) 5.3.13Bathroom Procedures 5.3.14Diapering 5.3.15Tooth Brushing 5.3.16Free Choice Time 5.3.17Small Group Time 5.3.18Large Group Time 5.3.19Outside Time 5.3.20Facilitating Lessons 5.3.21Napping Procedures (EHS/HS) 5.3.22Cleaning & Laundry 5.3.23Closing Checklist 5.3.24Challenging Behavior Tracking Packet
5.3.24.1Behavior Incidents
5.3.24.2Referral for Observation/Consultation 5.3.25Planning Activities
5.3.25.1Creative Curriculum Studies
5.3.26Unusual Incidents/Accidents (Ouch Report) 5.3.27Administering Medication 5.3.28Off-Floor Planning Time 5.3.29Center-based Program Year Shutdown Checklist

5.4Ongoing Assessment
5.4.1Observational Notes 5.4.2Desired Results Development Profile (DRDP) 5.4.3Individual Child Goals (ICG) 5.4.4Portfolio Collection

5.5Family Engagement
5.5.1Home Visits 5.5.2Family Conferences 5.5.3Parent Center Committee Meetings (PCCM)
5.5.3.1Web Planning Process
5.5.4Family Partnership Process
5.5.4.1Family Opportunity and Interest Assessment (FOIA) 5.5.4.2Family Partnership Agreement (FPA) Family Goals
5.5.5Parent Cafes 5.5.6Positive Behavior Support and Child Success Team 5.5.7IEP/IFSP Meetings 5.5.8Inclusion Planning (Disabilities Plan of Action)
5.5.8.1Service Providers at Center
5.5.9Attendance Study Teams (AST) 5.5.10Raising a Reader 5.5.11Make Parenting a Pleasure – Parenting Groups 5.5.12Records Request and Enrollment Verification 5.5.13Policy Council 5.5.14Name and/or Family Change Procedure

5.6Weekly Home Visits
5.6.1Home Visitor Timeline 5.6.2Preparing for Weekly Home Visits 5.6.3First 11 Weekly Home Visit Records 5.6.4Personal Visit Planning Guide and Record 5.6.5Home Visit Tracking Form 5.6.6Developmental Domains 5.6.7Home Visitor Curriculum Planning and Training 5.6.8Travel File 5.6.9Parent Binder 5.6.10Scheduling Home Visits in Outlook 5.6.11Home Visits in Child Plus

5.7Home-based Socials
5.7.1Socialization Site 5.7.2Group Socialization Plan 5.7.3Home-based Socials: Meals

5.8Overview of State Programs

5.9Reporting
5.9.1Family Worker and Home Visitor Monthly Summary Report
5.9.1.1Using Childplus To-Do Lists
5.9.2Reporting Suspicion of Child Abuse 5.9.3Head Teacher/Site Supervisor End of Month Checklist
5.9.3.1Site Meetings

5.10Prenatal Services
5.10.1Prenatal Enrollment 5.10.2Prenatal Home Visits 5.10.3The Postpartum Visit

5.11School Readiness Goals

5.12Internal Monitoring
5.12.1Child File Monitor 5.12.2Teaching Pyramid Snapshot 5.12.3Monitoring Chronic Absenteeism 5.12.4Personal Visit Observation Tool and Home Visit Rating Scale (HOVRS)

5.13Food Service
5.13.1Kitchen Basics 5.13.2Menu and Menu Planning 5.13.3Foodservice Shopping 5.13.4Food Safety and Handling
6 Transition 7 Admin/Operations 8 ChildPlus 9 Learning Paths

5.3.25


Planning Activities

Curriculum Planning

Weekly Lesson Planning Forms – Use these forms to plan activities and learning opportunities based on the goals, interests, and culture of each child in the classroom. Use Creative Curriculum, Supplementary Curriculum & resource lists to develop activities (small and Large groups), and select materials that are both engaging and developmentally appropriate for the group. Individualized activities are to be planned and documented using the appropriate tracking cycle, lesson plans, and observations.

  • Separate forms for Extended/Full Day, Partial Day and EHS classes (Infant & Toddler)
  • Complete forms on a weekly basis and at least one week in advance
  • Post the lesson plan for the current week in the class room for parents to view.
  • Keep prior and future lesson plans in lesson plan binder available for review.
  • Include WEB and Family Portrait activities.
  • All areas must be coded according to the key for developmental domains and to assure completion of required activities.
  • After first 30 days of the program, send a copy of the first month’s lesson plans to the Child Development Department.
  • Highlight IFSP/IEP goal activities in orange.

Resource Materials – There are many resources available on site for both EHS and HS to support in planning developmentally appropriate activities.  All resources can be found on the Resource Materials Lists: Early Head Start | Head Start and should be readily available at each site.  These resources have been specifically selected to support staff as they work with children and families.

  • School Readiness Goals for Children – for more information, refer to the SOP School Readiness Goals
    • Domains:
    • Social and Emotional Development
    • Approaches to Learning
    • Language and Literacy
    • Cognition and General Knowledge
    • Physical Development and Health
  • Group Profile Activity
    • Activities developed to meet the developmental needs of the group based on child outcomes.

Field Trips

Field trips are a fun and exciting way to give real life experiences to the objectives you are currently focusing on with the children you work with. In order to ensure the proper safety and planning measures have been taken prior to your field trip, use the Field Trip Request form to plan your trip and turn it in to your Supervisor & Area Manager no less than one month prior to your trip.

  • Complete the Food Request Form  and turn them into the Cook one month prior to the field trip.
  • During your Parent Center Committee Meeting and curriculum planning-Web for the month, talk with the parents about the field trip, encouraging parent participation. Remember, a ratio of 1:6 MUST be maintained at all times. (CCL Reg. 101216.3(a)(2), 1012163(a)(2)(A))
  • If you are planning to go where there is a body of water, at least one attending staff member MUST have a current Water Safety Certification on file. (CCL Reg. 101216.6(a))
  • At least two weeks prior to the field trip, send home a reminder to parents stating the date, location, times, form of transportation, and encouraging parent participation.
  • Reminders:
    • Center base sites: the day before the field trip, put a reminder on the child sign-in/out board.
    • Home base: the day before the field trip, contact each parent as a reminder.
  • On the day of the field trip, put the Field Trip Notification form with the Child Sign-in/Sign-out Parents must sign each form.

Important Notes:

  • MUST BE COMPLETED TWO WEEKS IN ADVANCE!
  • Prior to field trip planning, assure each child has signed permission in their file.
  • Self-transport – place Field Trip Notification form on the sign-in/out sheet.

On the day of the field trip, bring:

  • Child Sign-in/Sign-out sheet
  • Emergency cards
  • Cell Phone (contact Area Manager if needed)
  • Medications and Administration of Medications form (if applicable)
  • First Aid Kit
  • Tissues
  • Camera
  • Trash bags
  • Other items specific to field trip – e.g. Sunscreen if outdoors

The Field Trip Notification form is used to notify parent/guardian of an upcoming field trip. Parents/guardians should be notified up upcoming field trips at least one week prior to the date of the field trip.

References