1.2
Recruitment through External Agencies
Occasionally you may be asked to call, email, visit, drop off materials, or provide a 10- to 15-minute overview of the Head Start program to a group of parents or professional partners through an external agency. The purpose of these events is similar to other recruitment events: to create interest among families that might benefit from Head Start.
- Prepare your presentation. Think about the audience you are addressing and tailor the content to meet their needs. Topics covered in this presentation should include:
- What is Head Start?
- What program options are available?
- Program Options Summary
- Bring with you to the event when speaking to parents:
- Short Sheets to complete when parents are interested in learning more.
- Brochures, available from the Admin office.
- Marketing items, such as bubbles, toothbrushes, magnet clips, cups, Band-Aids and pens. These are available from the Family Services Department.
- Ads or Flyers to hang on the bulletin board at the agency office, if permitted.
- Following the event, refer to the “Follow up after the Event” section on the Recruitment at Community Events page.
- Bring with you to the event when speaking to professionals:
- Brochures
- PowerPoint presentation | PPT | PDF
- Ads or Flyers to hang on the bulletin board at the agency office, if permitted.
- Community Referral Form
Community Partners
Staff will be assigned community partners to contact. This information is stored on the Recruitment SharePoint site.
SharePoint is a cloud-based content collaboration and management platform that allows those with Shasta Head Start email addresses to remotely access and store information. SharePoint users will have the ability to access lists of community partners and edit their information. Internet access is needed to access SharePoint.
To keep track of presentations, contact attempts, or material drop offs, follow the steps below:
- Go to the Recruitment CRM SharePoint Site: https://shskids.sharepoint.com/sites/RecruitmentCRM
- Go to the appropriate county list.
- Use the “Assigned to” Column to find your assigned community partners.
- Find the community partner you would like to edit, then click on their name in the list.
- Call and/or email the community partner and, in the “Comments” field, record notes, material given, and any other pertinent information.
- Confirm the “Primary Contact” field and other contact information is correct.
- After putting recruitment notes in the “Comments” field, change the “Last Contact Date” to the day contact/your recruitment effort was made.
- Confirm the “Days” field has the correct number of days you want between your contact attempts- this will automatically populate the “Next Contact Date” field.
- Repeat steps for each community partner as needed.
- Monitor your assigned community partners and contact them according to the “Next Contact Date” listed for each.
RESOURCES